Protecting your data

What stays out, and who decides

Licensing is about how work gets done. It has nothing to do with the people you serve. Here is how that stays true.

What never goes in

Certain data never belongs in a license. These are excluded or de-identified before anything is shared:

Client, customer and patient personal details
Passwords, credentials and access keys
Bank, card and account numbers
Whatever you mark off limits in scoping

How de-identification works

If a record is valuable yet includes personal details, the details can be stripped or replaced ahead of sharing. The record keeps what it says about the work, and drops who it was about. The approach is agreed with you during scoping, together with the details you want removed.

Your records stay yours

A license does not remove your records. You keep them and keep running your business on them. A license, arranged by License Your Data, our licensing partner, lets a buyer use only the approved data.

Your approval comes first

Nothing goes out unless you approve it. You see the proposed scope, you change it if you want to, and only what you approve is licensed. You can stop before signing at any time.

Questions worth raising in scoping

Scoping is where you draw the lines. Here is what owners commonly ask:

Can a whole system, such as HR or payroll, stay out entirely?
Can we exclude specific clients, projects or mailboxes?
What personal details get removed, and how is it verified?
What date ranges are worth including?

Each of these is decided with you before anything is shared.

Changing your mind

You can stop at any point before signing. Should you choose to stop, no data leaves your systems. We can also delete what you told us in the estimate form, if you ask. See the privacy policy for how to make the request and what we keep to honor it, for example a do not contact record.

Professional rules and your counsel

For firms bound by professional rules, like law firms, accounting firms and medical practices, scope is set with you and your own counsel, and client or patient data stays out. We cannot tell you if licensing is legal for your firm, as we do not give that advice.

Originals stay, passwords are never asked

Two things never change, whatever you include. Original files stay put, because License Your Data, our licensing partner, works from a de-identified copy and licenses nothing else. And nobody asks for or shares a password at any point. Everything starts under NDA, and you approve a sample before anything goes out.

Begin with a number

The estimate is free and does not commit you to anything.

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